AGM Agenda
From Monaro Folk Society
Monaro Folk Society Inc. September 2010 Annual General Meeting
The 2010 MFS AGM will be held on Thursday 23 September 2010 7:30PM at the Canberra Southern Cross Bowling Club Turner Function Room.
All financial members are invited to attend.
AGENDA
1. Declaration of a quorum (20 financial members)
2. Apologies
3. Acceptance of Minutes of Last AGM (17/9/09) and Special General Meetings (Nil)
4. Business Arising from the Minutes
5. Reports
- President
- Treasurer
- Auditor
- Membership Secretary Team
- Dance SubCommittee
- Monaro Musings Newsletter
- Merry Muse
- MFS Club Night
- Tuesday Night Music Group
- Wednesday Night Music Group
- Contra Club
- The Bush Dancers display group
- Bush Dance Group
- End of Month Dance Committee
- Monaro Colonial Dancers
- Irish Set Dancers
- PA Reports
- Associations Incorporation Act 1991 Section 73 Report
- Other Reports
NOTE: It is requested that written reports be placed on the MFS Members' web site, for members to read prior to the AGM, with a 2 minute spoken summary delivered by report presenters at the AGM, and copies of reports available for inspection at the AGM.
6. ELECTION OF NEW COMMITTEE
2009/10 Committee Stands Down
Meeting Appoints Returning Officer
Election of 2010/11 Committee:
- President
- Secretary
- Treasurer
- Vice President
- Public Officer
- Five Committee Members
7. OTHER BUSINESS
7.1 Proposal under Rule 37 to alter Rule 33 and to insert a new Rule 33A.
The intention of the proposed alterations is to allow members to vote by proxy at general meetings of the Society.
Moved by John Carroll. Seconded by Keith Ward.
It is proposed that Rule 33(2) be altered by inserting the words "or by proxy but no member may hold more than 5 proxies" after the words "all votes shall be given personally" and that Rule 33(4)(a) be altered by inserting the words "or proxy" after the words "A member" and that Rule 33(4)(b) be altered by inserting the words "or proxy" after the words "A member" and by inserting the words "or proxy" after the words "the member" and that a new Rule 33A be inserted in the following terms:
"33A Appointment of proxies
(1) Each member is entitled to appoint another member as proxy by notice given to the secretary no later than 24 hours before the time of the meeting for which the proxy is appointed.
(2) The notice appointing the proxy must be in a form consistent with appendix 2 of the Regulations."
7.2 Membership Fees (Standing Item of Business)
The Committee recommends that the AGM be requested to approve an increase in society membership fees for 2011/2012 as follows:
Single from $28 to $30, Single Concession from $22 to $24, Family from $40 to $44, Family Concession from $28 to $30 and Remote from $22 to $24.
