Editing the Calendar
From Monaro Folk Society
Contents |
Before You Start
Check that you are logged in to the MFS public web site.
There are many ways to do most things, and these notes provide some examples of one way that may work for you. Your results may vary, because of differences in operatng systems, browsers and environments. For this reason, all illustrations and notes are indicative only - you may need to adapt not adopt the advice.
If this is your first time at entering information into this new format calendar, why not have a look at how other events have been entered first? The "Edit" tab will show you how any page has been created. It may look complicated, but is in fact about as simple as web content management can be made. Once you become familiar with them, you will find the same patterns repeating throughout the web site.
To print out these help instructions for your reference as you proceed, use your browser's print facility. In Internet Explorer, you may like to try right-clicking here then left-clicking on "print", to print just this information and not the navigation panel etc at the left.
If you wish, you can arrange these instructions on your screen side-by-side with the calendar. In Internet Explorer, this may be by right-clicking on the Calendar link, and left-clicking on "Open in New Window".
Events
There is one page for each event, containing:
1) Page name (Date Time Event eg 2010-02-22 20:00 Bush Dance Class) used to sort the events into order, and also to appear without the date (eg 20:00 Bush Dance Class) in the small Calendar box for the day.
2) Summary to be used in listings - beneath the calendar, in the Monaro Musings and Canberra Dance News events listings.
3) Details that appear when the user follows the link in the calendar. This can be the full details that can be copied and pasted into newsletters, media releases etc, or just additional details if any. For regular events it may be best to include a link to a description page under the "Details" heading, to save updating all occurences should details change. For an example please see 2010-02-01_20:00_Bush_Dance_Class. This example also shows inclusion of pictures under "Details".
4) Category codes: Organiser Code, MFS, Dance, and/or Music. Category codes are described below.
Event Names
Event pages are named with event date and event id.
The event date is automatically inserted in YYYY-MM-DD format, eg 2010-01-18 for 18 January 2010.
The event id is prefixed with start time HH:NN, where HH is the 2 digit hour in 24 hour clock format, and NN is the 2 digit minutes, eg
| Time | 24hr Time |
|---|---|
| 9am | 09:00 |
| 12noon | 12:00 |
| 6:45pm | 18:45 |
| 7pm | 19:00 |
| 7:30pm | 19:30 |
| 8pm | 20:00 |
MFS Events have event ids:
HH:MM EventName
Non-MFS Events are named
HH:MM-EventName
Where HH:MM is the start time in 24 hour clock format, eg for 9am=09:00, 8pm=20:00. Events are named this way so that they will appear in starting-time order within a day, with MFS events allowed top billing where there are two events starting at the same time.
If no time is known or applicable, just show the name eg Public Holiday.
The Event Id appears in the calendar box for the day. When you click "Create" you will be able to enter a separate brief summary to appear in events listings, full details, and categories eg MFS.
Examples of Event Ids:
18:45 Dancing in the Park
19:30 Merry Muse
19:30-Pirates Ball
20:00 Bush Dance Class
Public Holiday
1-5Apr: National Folk Festival
Note: The above examples also appear in the "Create Event" form. Unlike most of the MFS web site where you can make improvements if you see them as being needed, editing the "Create Event" form is a little technical, so if you have changes to suggest (eg adding a frequently used example to the list), please contact the Web Manager.
To Copy an Existing Event
In creating a new event, it may be easier to use an existing event as a starting point.
In a Nutshell
1) Copy the event title (time and event name) from an existing event.
2) Create a new event pasting in the event title
3) Copy the old event page
4) Paste into the new event page
5) Change the "plain english" date in the new page, and any other details
6) Save the new page
Step By Step
1) Click on any suitable existing event in the calendar. The event page will appear eg 2010-01-18 16:45 Dancing in the Park.
2) Click the "Edit" tab.
3) The page name consists of the date (YYYY-MM-DD) and the Event Id (Time HH:NN and short event name). If you are creating a new copy of the same event, select and copy the event id (not the date) from the large-print page title, eg 16:45 Dancing in the Park.
4) Open a new instance of your internet browser (eg Internet Explorer) at the mfs.org.au calendar page. You may be able to arrange the two instances, old event and new event, next to each other on your screen.
5) Click on the new date in the calendar in the new instance (the date, not a different event on that same date).
6) If you clicked on 6 December 2010 you will see the message "Creating an event for 2010-12-06".
7) Paste or type in the event id for the event, eg 16:45 Dancing in the Park. This event id will be displayed in the calendar date box. When you are happy with the event id, click "Create".
8) You will be taken to the "Edit Event" page for the new event.
9) Switch back to the old event so you can copy from it.
10) Select and copy all Wiki Text from the old event, from the "{{Event}}" header down to and including the categories. You can click in the Wiki Text box then press Ctrl+A then Ctrl+C to select all then copy.
11) Switch to the new event so you can paste into it
12) Click in the Wiki Text box then press Ctrl+A Ctrl+V to select all then paste the old Wiki text into the new event.
13) Change the date in the Summary and make any other changes, then preview and save the Wiki text for the new event.
To Add a New Event
1) Click on the date day number in the calendar
2) Events are named YYYY-MM-DD Event Id, eg for 18 January 2010 you will see the message "Create an event for 2010-01-18".
3) Enter the event id for the event, eg 18:45 Dancing in the Park. The event id will be displayed in the calendar date box.
4) You will be taken to the "Edit Event" page.
5) Modify, preview and save the Wiki text for the new event.
Categories
Categories must be included when editing an event page. They may be any one or more of:
1) Event organiser, eg
[[Category:MFS-BDG]]
2) Categories as described in Using the calendar:
[[Category:MFS]]
[[Category:Dance]]
[[Category:Music]]
Events are created with all three of the above categories. Please delete those that do not apply.
You can also assign any category, eg "Holiday".
These categories are displayed under the "Categories" heading in the event listing under the calendar. They can also be used to filter the calendar.
There is a list of all categories that have been used, at Special:Categories. Please avoid using a new category code if there is already a code with the same meaning.
Summary of Headings
Event Date YYYY-MM-DD: Used in event page name, and in events listing below the calendar. Used in placing the event into the correct calendar day box. Not used in the Monaro Musings or Canberra Dance News summaries, so you need to repeat the date in d mmm yy format under the event "Summary" heading.
Event Id: Shown in the calendar day box. Used in event page name, and placed next to Event Date in the events listing below the calendar. Not used in the Monaro Musings or Canberra Dance News summaries, so you need to repeat the time in h:mm am/pm format (eg 8pm), and show the long event name, under the event "Summary" heading.
The standard headings used on an event page, and the use of the information that you show under them, is as follows:
Summary: Shown in the events listing below the calendar, and in the Monaro Musings and Canberra Dance News summaries. Include date, venue, time, event name and essential information. The venue may be in the form of a link to the Venue Listing page, eg Albert Hall is:
[[Venue_Listing#Albert Hall!Albert Hall]]
Details: Shown along with all the above information when the user clicks on the link to the event in the events diary. May be used to store the full text for media releases, newsletters, etc.
Venues
Venues shown under the Summary heading may take the form of a link to the venue in the Venue Listing. The venue name must be shown twice in the link, exactly as spelt in the Venue Listing. You can copy and paste from the table of contents in the Venue Listing, or from the examples below, to achieve this.
Examples are:
[[Venue_Listing#Albert Hall|Albert Hall]]
[[Venue_Listing#All Saints|All Saints]]
[[Venue_Listing#Old Canberra Inn|Old Canberra Inn]]
[[Venue_Listing#St Johns Reid|St Johns Reid]]
[[Venue_Listing#St Margarets Hackett|St Margarets Hackett]]
[[Venue_Listing#Stage 88|Stage 88]]
[[Venue_Listing#Turner Senior Citizens|Turner Senior Citizens]]
[[Venue_Listing#Yarralumla Woolshed|Yarralumla Woolshed]]
You can add entries to the Venue Listing by following the layout of the existing entries.
Amending Pages
You can add to or correct the Venues list, any event page, and in fact any page in the web site, by clicking the Edit tab for the page, following the existing formatting that you see and making your changes, then clicking Preview and if Ok, Save.
You can use the Events Listing as a proof list and click on the link to any event page that appears to be in error, for example incorrect category or date (year-month-day) not equal to the Enlish language date in the Summary.
You can also click on the event in the calendar, or the list below the calendar, to open the event.
When you have the event page open, you can then click the "Edit" tab to correct the details, the "delete" tab to delete the event altogether, or the "move" tab to correct the page name (eg 2010-02-27 20:00 Bush Dance). The "move" tab can be used to correct the date or time of the event, thus moving it to a different place in the calendar and event listings, by changing the page name.
Although the primary responsibility for content rests with content owners, all editors are encouraged to be bold and fix anything that needs fixing, with an email advice to the primary content owner where appropriate. The primary content owner can very easily undo any erroneous corrections, and advise the other editor of reasons to avoid a tug-of-war over content.
You can see the "history" tab to find out who has created and who has changed the page. This will normally allow you to contact the primary content owner.
Comments
When you create an event, the created event page contains comment line(s) to assist you in filling in the event information. You can delete these comment(s) to reduce clutter in your event page, and if needed add your own comments. Comments are only visible to editors of the event.
Comments are inside special <!-- --> brackets. When deleting comments please be very sure to delete both the opening and closing bracket, and when adding comments please double-check that you have the correct opening(<!--) and closing (-->) bracket pairs. Unmatched bracket pairs can cause unpredictable results and can be hard to find.
Save Your Work
You can click "Preview" to check your work, then "Save Page". Don't forget to click "Save Page" before you leave any page that you have edited, otherwise your changes will be lost without warning.
To Add a Further Event
If you have navigated to a future month, you can use your browser's "Back" button to return to the calendar still at that month. If you wish to return to the current month, click the "Calendar" link.
